Personal information means information or an opinion about an identified individual, or an
individual who is reasonably identifiable whether the information or opinion is true or not; and
whether the information or opinion is recorded in a material form or not. Special provisions
apply to the collection of personal information which is sensitive information. Sensitive
information includes (for example) information about a person’s membership of a
professional or trade association. The Academy does not collect sensitive information (as
defined by the Privacy Act) without consent.
The kinds of personal information the Academy collects and holds
To the extent required by the Privacy Act the Academy will not collect personal information
about you unless that information is necessary for one or more of our functions or activities,
When the Academy collects personal information directly from you, we will take reasonable
steps at or before the time of collection to ensure that you are aware of certain key matters,
such as the purpose for which we are collecting the information, the organisations (or types
of organisations) to which we would normally disclose information of that kind, the fact that
you are able to access the information and how to contact us.
When we collect credit card or other payment details, we will not store them, or they will be
masked or encrypted after your payment has been processed.
Where the Academy collects information about you from a third party, we will take
reasonable steps to ensure that you have consented or have been made aware of the details
as set out above.
Similarly, the Academy may be required to provide your contact details to third party
suppliers of services which you would reasonably expect the Academy to do in order to
provide its services. The Academy provides the opportunity to opt-out of such third party
The Academy acknowledges that there is no obligation for an individual to provide it with
personal information. However, if an individual chooses not to provide the Academy with
personal details, the Academy may not be able to provide the individual with the services
reasonably expected to be provided.
If the Academy uses or discloses your personal information for a purpose (secondary
purpose) other than the main reason for which it was originally collected (primary purpose) to
the extent required by the Privacy Act, we will ensure that:
The Academy collects personal information for a range of purposes, including:
From time to time, the Academy may survey its Fellowship on a range of issues. These
surveys help us to identify and analyse the ongoing needs of our Fellows and the quality of
our products and services. If you do not wish to participate in these surveys, please let us
We may contact you in a variety of ways, including by post, email, SMS, social media, mobile
devices or apps, telephone call or facsimile.
We will not send you any commercial electronic messages such as SMSs or emails unless
this is permitted by the Spam Act. Any commercial electronic message that we send will
identify the Academy as the sender and will include our contact details. This message will
also provide an unsubscribe facility. If you do not wish to receive commercial electronic
messages from us, please let us know.
We will not call you on a number listed on the Do Not Call Register unless this is permitted
under Do Not Call Register Act. If you do not wish us to call you on a particular number,
please let us know.
The Academy system requires that the web browser accept cookies, which are used to make
logging-in possible. These cookies are not used to collect, store, track or monitor any
personal information. As would reasonably be expected, the Academy may collect website
and mobile device (e.g. apps) statistics (which includes pages accessed and search terms
used) but this information is not identifiable (i.e. the Academy cannot tell who you are).
In performing our functions and activities (such as for conferences, presentations, and events
as outlined above), we may need to disclose personal information to third parties where you
may reasonably expect the Academy to use or disclose the personal information for a
specific purpose. Third parties with whom the Academy may share your personal
information include, where appropriate:
All personal information collected by the Academy will be retained as part of a database,
which will be securely monitored and maintained by the Academy or an approved host, which
to the best of our knowledge is based in Australia. If the Academy stores personal
information with a “cloud” service provider, the provider may be situated outside Australia.
Subject to paragraph 1.6, the data will not be made available to a third party, unless it is
legally required and verified, without the authority of the individual who provided the personal
information. The Academy will take all reasonable steps to protect the security of the
personal information that it holds. This includes appropriate measures to protect electronic
materials and materials stored and generated in hard copy. Where information held by the
Academy is no longer required to be held, and the retention is not required by law, then the
Academy will de-identify or destroy such personal information by a secure means.
The Academy only permits your details to be accessed by authorised personnel, and it is a
condition of employment that ATSE’s employees maintain the confidentiality of personal
Payment security of all financial transactions is maintained by the Academy using EFTPOS,
BPAY and online technologies. It is our policy to ensure that all financial transactions
processed meet industry security standards that ensure payment details are protected.
If you are concerned about sending your information over the internet, you can contact ATSE
by mail, fax or telephone.
copy version upon request. If you would like more information or a hard copy of the ATSE
0930 or email email@example.com or write to us at The Privacy Officer, Australian Academy of
Technological Sciences and Engineering, GPO Box 4055, Melbourne VIC 3001.
The Academy will make available for inspection, free of charge, all personal information,
based on the information supplied by the individual that it holds in relation to an individual,
provided reasonable notice is given. In the event that such a request is made, the Academy
will review our records to determine what personal information is held and endeavour to
respond to your request as soon as possible. Please note that the Academy will request that
identification is provided before personal information is released. In the event that any part
of the personal information that the individual inspects is determined to be incorrect and
requires alteration then the Academy will make such alteration in compliance with the
corrected advice provided by the individual.
You are also able to update your contact details and profile information at any time by
logging onto the website and following the appropriate links; email to firstname.lastname@example.org ;
email to email@example.com , or by logging into your Fellows profile on the
ATSE website and editing your details.
In some circumstances, the Academy may not permit access to your personal information, or
may refuse to correct your personal information, in which case we will provide you with
reasons for this decision.
Please contact the Academy if you have any queries about the personal information that the
Academy holds about or the way we handle that personal information. Contact details for
privacy queries are outlined below.
Attention: Privacy Officer
Australian Academy of Technological Sciences and Engineering
GPO Box 4055
Melbourne, Victoria, 3001
Fax: 03 9864 0930
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